If you use a work computer, it’s vital that you use it sensibly. We all know how tempting it can be to stray from work duties, but remember, your work computer is for professional use only. Doing the wrong thing on a work device can lead to major consequences, and they’re not good ones. Here are 15 things you should avoid to stay out of trouble at work.
Downloading Unapproved Software
Don’t install software without proper authorization; it’ll compromise your system’s security. Even worse, it’s likely to violate company policies or put sensitive data at risk. Stick to approved programs to ensure your work computer stays safe and compliant with company guidelines. The outcome could be pretty severe if you don’t! Be warned.
Using Personal Accounts for Work
We get that it’s tempting to log into your personal accounts to kill some time, but logging into personal email or social media accounts on your work computer might cost you your job. To make matters worse, it can also lead to security risks or even data leaks. Keep work and personal accounts separate. It isn’t worth the risk.
Visiting Unsecured Websites
Browsing is tempting when you’re stuck on a boring project, but unsecured websites can expose your work computer to malware or phishing attacks. Avoid clicking on suspicious links or visiting websites that might compromise the company’s cybersecurity measures. The last thing you want is to bring down the company’s cyber system with the wrong click!
Storing Personal Files on Work Devices
It’s tempting to store personal documents, photos, or videos on your work computer, but it can lead to privacy concerns. Yes, your work computer might have more storage available, but your employer won’t be happy to see your private photo shoot or portraits of your kids taking up ample space. Stick to work-related content to avoid issues.
Engaging in Personal Conversations
Just because your BFF wants to make birthday plans doesn’t make it okay to plan them at work. It’s important to maintain professionalism while using your work computer. Excessive personal chatting or engaging in non-work-related conversations is a waste of company time, and your boss won’t applaud you for it. There’s a time and place.
Ignoring Security Software Updates
We know it can be frustrating when those software updates pop up, but neglecting to update security software and programs can leave your computer vulnerable to attacks. Not good if it’s your work computer! Install updates as soon as they’re available. It protects your device, your employer’s sensitive data, and your job.
Using Work Devices for Illegal Activities
We’re not implying that you’d ever do such a thing, but just in case the thought crosses your mind, engaging in illegal activities—such as downloading pirated content or accessing prohibited websites—is a serious violation of company policy. Need we say it might lead to termination or legal consequences? Thought not.
Sharing Sensitive Information
Be careful what you share. Don’t share confidential work information over unsecured channels or with unauthorized individuals; it is a major risk. If you’re handling sensitive data, make sure you’re using encrypted or secure communication methods to protect your company’s interests. No one needs a pre-lunch panic attack, especially your boss.
Playing Games or Using Entertainment Apps
Okay, it’s a no-brainer. While it might be tempting to kill time with games or entertainment apps, don’t do it. You’ll end up distracted, and productivity will fly out of the window. Your employer will notice—they’re not stupid. Keep entertainment off your work computer during work hours. It’s pretty obvious, though, right?
Using Work Email for Personal Correspondence
It might be lovely to jump on a virtual call with your partner mid-morning, but it isn’t a good look for the workplace. Sending personal emails or using your work email for non-work purposes can cause security issues and won’t impress your boss. Keep all personal emails and correspondence on your personal email account, and handle them in your own time.
Accessing Social Media During Work Hours
Just because your post went viral doesn’t warrant checking personal social media accounts during work hours. It looks unprofessional and wastes valuable time. A lot of employers monitor internet usage, and excessive social media activity could impact your performance reviews or even result in disciplinary action. Yikes. You heard it here.
Leaving Work Computers Unattended
Leaving your work computer unlocked and unattended can expose sensitive information to others. It’s a big no-no in the workplace. If you’re heading for a break, a chat, or a bite to eat, lock your screen! Do this every time you step away, even if it’s just for a few minutes. It prevents unauthorized access to your work computer.
Using Public Wi-Fi for Work
Public Wi-Fi networks are often unprotected and can leave your work computer vulnerable to hacking or unauthorized access. If you’re working remotely or off-site, always be sure to use a secure connection or VPN to ensure your work data remains safe. Otherwise, you’re unleashing a potential nightmare at work.
Using Inappropriate Language or Content
The occasional rude customer or client can test anyone’s patience. We get it. But using inappropriate language, offensive materials, or browsing explicit content on a work computer can have serious consequences. Maintain professionalism in your online behavior at all times to avoid damaging your reputation and violating company policies. Deep breath, now.
Ignoring Data Backup Procedures
Yes, you’re in a rush. We get it. But not backing up your work data because you’ve got a hot date can lead to disastrous consequences. You only need a technical failure, and your information—or the company’s—could be lost. Follow your company’s data backup protocols to ensure your work is safe and retrievable in case of emergencies.
